Call for Proposals - Submission System
Proposal Submission System is a powerful feature of our Membership
Management System. If you are conducting a 'call for proposals' or
'call for presenters' in preparation for a conference or convention, this
will allow your members/presenters to submit their proposals online. After
which, you can organize committees to screen and rate the proposal to
make a selection.
How it works
With the help of the diagram to the right,
let's follow the progress of a proposal submission through it's 'life-cycle'.
Initial Submission - It starts with the initial submission by a would-be
presenter. The submitter goes to your organization's request-for-proposal
menu page. The link to this page can be placed on your website or included
in an email to your members. From this page they can select which call
they are responding to (the system allows for multiple requests-for-proposals).
The submitter then goes through a series of pages where they enter their
contact information, co-presenters, select a topic/strand; select a type
of proposal; then enter their title, abstract, and proposal text.
2. Strand/Topic Chair - After submission,
an email notification is sent to the strand/topic chair (when a request-for-proposal
is set-up, each topic/strand that is entered for the request has a strand/topic
chair and up to 5 strand/topic committee members). At this time, it is
up to the Strand/Topic chair to log-in to the members area and 'screen'
the proposal. That is, to read it over breifly and decide whether to accept
it, accept it with reservations, or to reject it outright. If accepted,
the chair must assign it to a committee member or members for scoring.
3. Strand/Topic Committee Member(s) - After
passing the screening process, notifications are sent to the committee
members assigned to the proposal. The committee member must then log-in
to the members area and 'score' the proposal. The committee members read
through the proposal and assign scores based on criteria that are decided
on when setting up the request-for-proposal. Once all assigned committee
members have scored the proposal, an average score is assigned to the
proposal, the scoring process is complete and the proposal goes on to
the next step-
4. Administrator - After scoring is complete
the assigned administrator receives a notification. The administrator
can then 'finalize' or review the proposals that have been scored and
accept, reject, or pend them as necessary. This is done untill all proposals
have been submitted, screened, scored, and finalized.
is also a cost-effective solution as well. The Membership
Management System is priced in a tiered structure so organizations
of all sizes can afford it!
Your price tier will be determined by your organization's membership size
OR by your typical event's attendance size, whichever is greater.
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